Accessing and Utilizing OneDrive Remotely

• Microsoft’s cloud-based file service
• Users can sync and share files between computer and mobile devices as well as with co-workers and/or fellow students
  • Can be accessed from anywhere users have an internet connection
    • No need to be within our WesternU network
    • Please Note: For security, users should always sign out of Office 365 and OneDrive when using a public computer
• There is no file size limitation with sharing files with others
  • Great way to share photos or other large sized files
• Similar to Drop Box or Google Drive because files can be accessed from anywhere and with any device
• No need to download extra software when using a Windows and/or Android device
  • Please Note: if using a Mac, extra software will need to be downloaded to mirror Windows
• When files are saved through OneDrive from a desktop computer, it is automatically updated and saved online
• This is a free subscription available to all WesternU’s students, faculty, and staff

Sign In and Access OneDrive

• Use any web browser
• Log into go.westernu.edu with your WesternU email address and password
   
• You now have access to the Office 365 portal homepage
• Here you will find the Office 365 apps available to you
• Select "OneDrive"

OneDrive Landing Page

• You now have access to your OneDrive files on the WesternU Network
  • Left Navigation Panel
    • Here you will see any recent or shared documents, including any libraries within OneDrive you have access to
  • Top Action Menu
    • Here you can create a new folder, upload new documents, videos or files, sync your account, or create a flow
  • Folders and Files
    • Here you can access the folders and files already on your OneDrive

Navigating OneDrive

• Select "New" to create new folders or files
  • A drop down menu will appear, and you can select what you'd like to create
    • Anything created here will automatically be uploaded to your OneDrive account
    • New "Link" allows you to easily create a link to a file for sharing
• Select "Upload" to access your files or gallery and upload to the desired location on your OneDrive
  • You may upload files to a folder that is already designated as a shared folder.  Just be sure to select that folder when uploading

Sharing A File or Folder

• To share any File or folder, simply click on the vertical ellipses next to any file/folder, and select "Share" from the menu that appears
• You may also copy the link to that file/folder for sharing, and paste it into any email, text, Microsoft Teams message, etc
  • Always be cognizant of HIPAA and FERPA regulations when sharing files or folders
• Once you've select "Share", OneDrive will ask you for information regardin the person with whom you'd like to share 
• You may use Outlook to find the information here