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What is OneDrive?
- Microsoft’s cloud-based file service
- Users can sync and share files between computer and mobile devices as well as with co-workers and/or fellow students
- Can be accessed from anywhere users have an internet connection
- No need to be within our WesternU network
- Please Note: For security, users should always sign out of Office 365 and OneDrive when using a public computer
- There is no file size limitation with sharing files with others
- Great way to share photos or other large sized files
- Similar to Drop Box or Google Drive because files can be accessed from anywhere and with any device
- No need to download extra software when using a Windows and/or Android device
- Please Note: if using a Mac, extra software will need to be downloaded to mirror Windows
- When files are saved through OneDrive from a desktop computer, it is automatically updated and saved online
- This is a free subscription available to all WesternU’s students, faculty, and staff
Getting Started with OneDrive
Sign In and Access OneDrive
- Use any web browser
- Log into go.westernu.edu with your WesternU email address and password
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- You now have access to the Office 365 portal homepage
- Here you will find the Office 365 apps available to you
- Select "OneDrive"
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OneDrive Landing Page
- You now have access to your OneDrive files on the WesternU Network
- Left Navigation Panel
- Here you will see any recent or shared documents, including any libraries within OneDrive you have access to
- Top Action Menu
- Here you can create a new folder, upload new documents, videos or files, sync your account, or create a flow
- Folders and Files
- Here you can access the folders and files already on your OneDrive
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Navigating OneDrive
- Select "New" to create new folders or files
- A drop down menu will appear, and you can select what you'd like to create
- Anything created here will automatically be uploaded to your OneDrive account
- New "Link" allows you to easily create a link to a file for sharing
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- Select "Upload" to access your files or gallery and upload to the desired location on your OneDrive
- You may upload files to a folder that is already designated as a shared folder. Just be sure to select that folder when uploading
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Sharing A File or Folder
- To share any File or folder, simply click on the vertical ellipses next to any file/folder, and select "Share" from the menu that appears
- You may also copy the link to that file/folder for sharing, and paste it into any email, text, Microsoft Teams message, etc
- Always be cognizant of HIPAA and FERPA regulations when sharing files or folders
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- Once you've select "Share", OneDrive will ask you for information regardin the person with whom you'd like to share
- You may use Outlook to find the information here
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