Question
How do I give someone permissions to view, edit, or delegate my Outlook Calendar?
Step-by-step
- Open the Outlook application
- Navigate to the Calendar tab
- Right-Click your calendar and select Properties
- In the panel select the Permissions tab
- Select Add at the bottom of the users window
- If the user you are trying to update is already on this list, skip to Step 8
- Use the search function to look for the user, using "More Columns" and searching by email address is preferable
- Double-click the user, ensure they are in the bottom line, and click OK
- Select the user and their permission level, then click Apply
Permission Levels
There are a few levels of permissions available, and are listed below:
- Can view when I'm busy
- This option will only show when you have an item on your calendar that marks you as "Busy", no further details
- Can view titles and locations
- Same as above, but will show the title of the item and it's location, if listed
- Can view all details
- Users will be able to open and see all the details of a calendar item
- Can edit
- Users will be able to open and edit any calendar item, but not create them.
- Delegate
- Users have "Full access" and will be able to create, edit, delete, and view items on your calendar
Additional Information
If you need to update permissions on a shared calendar or a different users calendar, a Calendar Request will need submitted using the link below