SharePoint Permissions

Question

Who can modify SharePoint permissions?
 

Permission levels and there privileges

Type Description
Full Control Has full control
Design Can view, add, update, delete, approve, and customize 
Edit Can add, edit, and delete lists; can view, add, update, and delete list items and documents 
Contribute Can view, add, update, and delete list items and documents 
Read Can view pages and list items and download documents 
Manage Lists Override advanced read only settings
Contribute Restricted Same permissions as Contribute but cannot delete 
View Only Can view pages, list items, and documents. Document types with server-side file handlers can be viewed in the browser but not downloaded 


Go to:
Site Permissions
Document Library Permissions
Folder Level/File Permissions

 

 

Site Permissions

Step 1:
On the SharePoint site, select the settings gear from the top right corner and then select site permissions

 

Step 2:
Select advanced permission settings


 

Step 3:
Select the group that corresponds to the permission level you want to grant the user(s)

Step 4:
Select New as seen below


Step 5:
Enter the names or email addresses of the user(s) you want to share the site with and select the name from the drop down. Select SHOW OPTIONS to select whether or not you'd like the user(s) to be notified via email that the site has been shared with them. Then select share.

Document Library Permissions

Step 1:
On the sites document library, select the settings gear from the top right corner and then select library settings


 

Step 2:
Select more library settings


Step 3:
Select permissions for this document library

Step 4:
To change the type of permissions the SharePoint group has or to grant someone access to the document library outside of the SharePoint groups then select stop inheriting permissions from the top left corner

Step 5:
Select OK on the prompt to confirm

Step 6:

You can now adjust the permissions for the SharePoint groups or grant permissions individually:

  • To adjust the permissions for the group, select the first square to the left of the group name, then select edit user permissions from the top right, then unselect the permission level that is currently selected, then select the new permission level and select OK to save the changes.
  • To grant permissions individually, select grant permissions from the top right, enter the names or email addresses of the user(s) you want to share the documents with and select the name from the drop down. Select SHOW OPTIONS to select whether or not you'd like the user(s) to be notified via email that the documents have been shared with them. Then select share.

Step 1:
On the sites documents, hover over the name of the folder or file you want to manage or grant access to

Step2:
Select the ellipsis (three dots) to the right of the name and then select manage access

Step 3:
Select advanced (last option at the bottom of the window)

Step 4:

To change the type of permissions the SharePoint group has or to grant someone access to the folder or file outside of the SharePoint groups then select stop inheriting permissions from the top left corner

Step 5:
Select OK on the prompt to confirm

Step 6:
You can now adjust the permissions for the SharePoint groups or grant permissions individually: 

  • To adjust the permissions for the group, select the first square to the left of the group name, then select edit user permissions from the top right, then unselect the permission level that is currently selected, then select the new permission level and select OK to save the changes.
  • To grant permissions individually, select grant permissions from the top right, enter the names or email addresses of the user(s) you want to share the folder or file with and select the name from the drop down. Select SHOW OPTIONS to select whether or not you'd like the user(s) to be notified via email that the folder or has been shared with them. Then select share.
     

Additional Information

If you need assistance with custom SharePoint permissions please submit a ticket using one of the corresponding links below.

SharePoint Service Request                                    SharePoint Incident Request                

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Details

Article ID: 148721
Created
Thu 1/19/23 3:05 PM
Modified
Mon 1/30/23 3:02 PM