Question
Who can modify SharePoint permissions?
Permission levels and there privileges
| Type |
Description |
| Full Control |
Has full control |
| Design |
Can view, add, update, delete, approve, and customize |
| Edit |
Can add, edit, and delete lists; can view, add, update, and delete list items and documents |
| Contribute |
Can view, add, update, and delete list items and documents |
| Read |
Can view pages and list items and download documents |
| Manage Lists |
Override advanced read only settings |
| Contribute Restricted |
Same permissions as Contribute but cannot delete |
| View Only |
Can view pages, list items, and documents. Document types with server-side file handlers can be viewed in the browser but not downloaded |
Go to:
Site Permissions
Document Library Permissions
Folder Level/File Permissions
Step 1:
On the SharePoint site, select the settings gear from the top right corner and then select site permissions
Step 2:
Select advanced permission settings
Step 3:
Select the group that corresponds to the permission level you want to grant the user(s)
Step 4:
Select New as seen below
Step 5:
Enter the names or email addresses of the user(s) you want to share the site with and select the name from the drop down. Select SHOW OPTIONS to select whether or not you'd like the user(s) to be notified via email that the site has been shared with them. Then select share.
Step 1:
On the sites document library, select the settings gear from the top right corner and then select library settings
Step 2:
Select more library settings
Step 3:
Select permissions for this document library
Step 4:
To change the type of permissions the SharePoint group has or to grant someone access to the document library outside of the SharePoint groups then select stop inheriting permissions from the top left corner
Step 5:
Select OK on the prompt to confirm
Step 6:
You can now adjust the permissions for the SharePoint groups or grant permissions individually:
- To adjust the permissions for the group, select the first square to the left of the group name, then select edit user permissions from the top right, then unselect the permission level that is currently selected, then select the new permission level and select OK to save the changes.
- To grant permissions individually, select grant permissions from the top right, enter the names or email addresses of the user(s) you want to share the documents with and select the name from the drop down. Select SHOW OPTIONS to select whether or not you'd like the user(s) to be notified via email that the documents have been shared with them. Then select share.
Step 1:
On the sites documents, hover over the name of the folder or file you want to manage or grant access to
Step2:
Select the ellipsis (three dots) to the right of the name and then select manage access
Step 3:
Select advanced (last option at the bottom of the window)
Step 4:
To change the type of permissions the SharePoint group has or to grant someone access to the folder or file outside of the SharePoint groups then select stop inheriting permissions from the top left corner
Step 5:
Select OK on the prompt to confirm
Step 6:
You can now adjust the permissions for the SharePoint groups or grant permissions individually:
- To adjust the permissions for the group, select the first square to the left of the group name, then select edit user permissions from the top right, then unselect the permission level that is currently selected, then select the new permission level and select OK to save the changes.
- To grant permissions individually, select grant permissions from the top right, enter the names or email addresses of the user(s) you want to share the folder or file with and select the name from the drop down. Select SHOW OPTIONS to select whether or not you'd like the user(s) to be notified via email that the folder or has been shared with them. Then select share.
Additional Information
If you need assistance with custom SharePoint permissions please submit a ticket using one of the corresponding links below.
SharePoint Service Request SharePoint Incident Request