What is Outlook's Online Archive?
- Outlook Online Archive is an online archive mailbox in the Outlook desktop app for both Windows and Apple computers.
- Moving emails to Online Archive frees up space in a user's mailbox with the following properties:
- Online Archive is only available with an Internet connection
- The Online Archive is a separate mailbox in Outlook
- The data in Online Archive is not stored on a user's computer.
- Using the Outlook Online Archive is a great way to reduce the mailbox size and keep a user's inbox clean.
- Using the Outlook Online Archive will free up storage space on a user's computer and will reduce the load time of the Outlook desktop app.
Detailed Information
Outlook Desktop App
- The Online Archive will be shown as a separate mailbox in the Outlook Desktop app. It will display as Online Archive - Username

- When expanded the Online Archive mailbox will duplicate the sub-folders that are also selected to be Online Archived.

- 2 year Online Archiving is currently applied through an Exchange Policy.
- Individual emails can also be clicked and dragged directly to the Online Archive mailbox at any time.
Outlook Web Access (OWA) Online Archive
- In OWA the Online Archive mailbox has a different name, it is called In-Place Archive - UserName

- The In-Place Archive will have the same emails as in the Online Archive mailbox in the Outlook desktop app.
Searching for emails in Online Archive
- By default, when searching for an item in Outlook it will search in the current mailbox.
- In the Outlook desktop app, to search in the Online Archive as well, please select All Mailboxes next to the Search field.
- In OWA, to search in the In-Place Archive as well, please select All Folders next to the Search field
- The Online Archive mailbox may be searched directly for any emails older than 2 years old.
Additional Information