Voluntary Termination Procedures
Hybrid and On-Campus Employee
When an employee provides their notice to their supervisor that they will be leaving WesternU, the supervisor should advise their direct report that the employee needs to bring in any equipment that they may have at an off site location before their last day of employment. (Computing equipment includes but is not limited to: laptops, docking stations, computers, monitors, tablets/iPads, printers, scanners, etc.)
The departing employee should provide any and all equipment assigned to them to their supervisor or if they have an assigned office on campus, the equipment can be left in the employee's assigned office. The departing employee should notify their supervisor of the equipment’s location.
Fully Remote Employee
Remote employees who are local to either the Pomona or Lebanon area should follow the procedure above for Hybrid and On-Campus Employees.
Out of State Employee
Employees who are out of state need to ship and return their equipment to their supervisor of record within five (5) days from the date of termination. Employees should ship their equipment to the following address:
Western University of Health Sciences
Attn: [Supervisor’s Name – Dept./College]
309 E. Second Street
Pomona, CA 91766
Involuntary Termination
For any involuntary termination, employees can turn their equipment in to the central drop off location at:
University Services Center (USC)
401 E. Second Street, Room 102
Pomona, CA 91766
What do you do when you get a TDX Employee Departure ticket assigned to you?
- Open the Departure ticket automatically created by TDX iPaSS workflow and check if the supervisor's name is on the ticket. If not, add them; if you know the admin for the college, add them as well.
- To find out who the supervisor is, open the ticket and click on the asset tab, select one of the assets from the list and open it, then click on tickets and find the "employee departures" ticket (without a name), open the ticket, scroll down to find the employee who left, their supervisor's name will be next to "reports to:'' Add them to the employee departure ticket.
- Use the following script for communicating on the ticket and adjust accordingly:
"Hello,
We are trying to locate computer equipment that was used by [Departure Person's Name].
1. Computer Name, [Brand, Model], Asset Tag.
2. [Brand] Docking Station. Asset Tag.
3. [Brand] Printer, [Brand] Scanner or other device. Asset Tag.
4. [Brand] Monitors. Asset Tags.
5. Cisco Desk Phone. Asset Tag. [It may be listed as something like: SEPDC774C950D3A]
Please provide the building and room number so we can update inventory.
Your help locating these is appreciated.
Thank you advance."